Congress                          


EXECUTIVE COMMÝTTEE
42nd session
May 13-14/2010
Hotel Ýntercontinental
PRAGUE

MINUTES

Of the 42nd session of the Executive Committee of the European Fair Play Movement, held at the INTERCONTINENTAL Hotel in Prague, Czech Republic on May 13 – 14, 2010

Participants: Messrs. C. Gonçalves, E. Aripinar, Ms. K. Raczova, J. Psilopoulos, M. Cerar, Ch. Hinterberger, Ch. Lottas.

Special Guests: Mr. G. Diderich, as interim EFPM Treasurer for EFPM financial matters, as well as Petr Hrubec, Kveta Peckova and Richard Mrazek on behalf of the Czech Organizing Committee for the 2010 EFPM Congress (part time).

1. Approval of the Agenda
The Executive Committee unanimously approved the Agenda as presented by President C. Gonçalves.


2.Greetings and Welcome
President C. Gonçalves opened the meeting, welcoming the participants and expressing his appreciation to the Czech Organizers for hosting of the session. Moreover, the President invited the Czech Organizers to attend the works of the EFPM Exec. Committee.


3. Approval of the Minutes of the 41st EFPM E.C. meeting in Baku, held on October 14th, 2009 and the Minutes of the 15th EFPM General Assembly, held in Baku on October 17th, 2009.

The Executive Committee approved unanimously the above mentioned Minutes as prepared by the Gen. Secretary Mr. I. Psilopoulos.


4. Development of the 16th European Fair Play Congress
On behalf of the Organizing Committee, Mr. Hrubec, Mrs. Peckova and Mr. Mrazek informed the E.C. about the program of the Congress, the receptions, the facilities and the schedule of the EFPM General Assembly.
President C. Gonçalves thanked the Organizers for the excellent work done so far and gave some further instructions, namely:

  1. Invitation of European Organizations
  2. Invitation of European Sports Federations
  3. Confirming of the participation of seven (7) key-note speakers, a fact that results the issuing of only 16 – 17 short papers in total.

The Organizers took in full consideration the remarks of the President and confirmed the close cooperation with the Gen. Secretary Mr. Psilopoulos, who is a member of the Organizing Committee as well.


5. Cooperation with European Organizations and Institutions
5.1. President C. Gonçalves informed the E.C. about his participation as representative of EFPM at:

-  the “Sport for All” Round Table Meeting of ENGSO, held in Linda-a-Velha, Portugal on October 29, 2009

- the EPAS meeting in Paris on February 4th, 2010 together with Mr. I. Psilopoulos, where EFPM was invited as member-to-be of the EPAS Consultative Committee. The relevat decision is to be signed by the end of the yer at the Sports Ministers Meeting in Strasbourg.

- the 38th EOC Gen. Assembly in Lisbon, on November 27-28, 2009.

- the ISCA E.C. meeting in Lisbon, on March 26th, 2010, following a series of negotiations and meetings, in view of a possible cooperation berween the two Entities. ISCA accepted the EFPM proposal for establishment of a Memorandum of Understanding (MoU) towards a closer cooperation between the two Organizations. The EFPM will elaborate the MoU in a similar way as the one between EFPM and CSIT. This document will be submitted to the ISCA’s Exsecutive Committee for reviewing and it will be possibly signed in Prague next October.

- the European Union Sports Forum in Madrid, on April 19-20, 2010, where the E.U. officials decided that EFPM will be one of the Organizations that have to be financially supported, in order to participate in the E.U. Forums. During this Forum, President C. Gonçalves had a meeting with the new E.U. Commissioner for Education, Multilinguism and Youth Mrs Androulla Vassiliou from Cyprus, who expressed her great interest as regards the EFPM initiatives.

5.2.Gen. Secretary I. Psilopoulos informed the E.C. about the steps taken towards the reestablishment of the EOC recognition for EFPM. The latest news is that the next EOC E.C. meeting in Malta will discuss the matter and take decisions.

5.3. Gen. Secretary I. Psilopoulos made a Power Point presentation of his visit to Zagreb and Porec together with Mr. Miroslav Cerar. The scope of the visit was to discuss various matters regarding the 17th EFP Congress and EFPM Gen. Assembly in Porec, as well as to visit the Congress venue in Porec. The E.C. agreed with the proposed solutions (Congress venue, accommodation hotels, transportation, touristic tours etc.) and authorized the two E.C. members to continue their cooperation with the Croatian Oraganizing Committee.

5.4. Chr. Hinterberger informed the E.C. about the developement of the affiliation of CSIT, TUL (Finland) and SATUS (Switzerland) during the contacts he had with them. He proposed to invite the above Organizations in Prague Gen. Assembly, where they will introduce themselves and work out their affiliation. The proposal was unanimously adopted.

As regards the signing of the Joint Venture with CSIT, this will be done during the Prague Gen.Assembly with the participation of President Harald Bauer.

5.5. Regarding the affiliation of new members, Gen.Secretary I. Psilopoulos informed the E.C. about the steps done towards the affiliation of the British Olympic Association and the obstacles that exist. He promised to continue his efforts. As far as Lichtenstein Olumpic Committee is concerned, the E.C. decided to contact in writing the LOC asking them to permit the participation of EFPM in the next Small Countries Games – something that took place in Cyprus – and open the gate for further discussions.

5.6.The E.C., following the proposal of Christian Hinterberger, decided to produce a Power Point Presentation of EFPM, possibly accompanied by a DVD, for using it in the various occasions that we are called to present the EFPM activities.


6. Financial matters
George Diderich, acting as interim Treasurer introduced the current financial situation of EFPM. The relevant data sheets are attached hereto, being part of these Minutes.
Gen. Secretary I. Psilopoulos distributed the new “Reimbursement Forms” and the “Personal Data Forms” to be used from now on in all financial transactions of the E.C. Members. These forms will help the Treasury to keep full and transparent archives about all the EFPM transactions.
The E.C. discussed also the issue “EFPM Projects”, in view of the former proposal to invest on such initiatives for the developement of the EFPM educational profile. It was agreed that an amount of 20.000 € will be included in the 2011 Budget under the item “EFPM Projects”.


7.European Fair Play Awards
Gen. Secretary I. Psilopoulos introduced the up to the moment received applications, including the Austrian, Turkish and Greek ones, which have to be completed with further justification details, according to the Regulations.
Taking into account that the number of applications was rather small, the E.C. decidec to send the Fair Play Awards Call for Proposals to all the European Sports Federations as well and prolongate the deadline accordingly.


8. EFPM Statutes
Chr. Hinterberger submitted a proposal for the modification of Article 3 of the Statutes, namely the classification of the Members.
The E.C. decided to proceed in a more extended modification of the Statutes, with the proposals to be submitted up to the next E.C. meeting in Prague and the final text to be put for approval in the 17th EFPM Gen. Assembly in Porec, on October 2011.


9.EFPM communication
Vice President Er. Aripinar introduced the new edition of the PLAY FAIR Magazine, which did not include the Academic Supplement. The E.C. commented that the Academic Supplement is a very serious and valuable issue, which gives value to the Magazine and EFPM itself and therefore we have to do our best to add it in the next edition.
President C. Gonçalves congratulated Katarina Raczova as regards her work with the EFPM Flash News, despite the difficulties that are faced.
Gen. Secretary I. Psilopoulos distributed the corrected and updated EFPM brochure, which was found to have some minor mistakes once more. The next updated and corrected edition will be produced after the Prague Congress and following the eventual affiliation of new members.
President C. Gonçalves asked the Gen. Secretary to communicate with EOC, ICSSPE and all the other Organizations that we are cooperating with, in order to include the Prague Congress in their “Events” web site.


10.18th EFP Congress and 18th EFPM Gen. Assembly
Gen. Secretary I. Psilopoulos informed the E.C. about the existing candidatures for the organization of the said event, namely the Cyprus Olympic Committee and the Comitato Nationale Italiano di Fair Play (CNIFP).
The two candidatures were introduced by Gen. Lottas (KOE Gen. Secretary) and Mr. Ruggero Alcanterini (CNIFP President) respectively. Gen. Lottas confirmed the wish of KOE to stand as a back-up candidature, due to the fact that they had organized the EFP Congress recently (2008), and left the priority to CNIFP as there has been never a Congress organized in Rome.
President C. Gonçalves expressed his gratitude to Gen. Lottas for this gesture and asked the oppinion of the E.C. The decision taken was to endorse “provisionally” the event to CNIFP, expecting from them to complete their application with the signing of the official EFP Congress Contract and the guarranty of having the official patronage of CONI (National Olympic Committee of Italy). President Alcanterini fully accepted the decision and promised to arrange the matters up to the end of June 2010.


11.Date vand venue of the 43rd EFPM EC Meting
The E.C. decided the next EC meeting to take place on Wednesday October 27th, 2010 in Intercontinental Hotel, Prague preferably at 09:30


12.Miscellaneous
Vice President Er. Aripinar submitted a report with thought concerning the future developement of EFPM and its structure.
The ideas of Mr. Aripinar created a very interesting debate between the E.C. Members, who decided to think over the proposals, issue further ideas and bring them to the next two E.C. meetings, prior to the 2012 elections, in order to finalize a concrete plan and put it on the table at the 2012 Gen. Assembly.

Having covered all the items of the Agenda and there being nothing else to discuss, President Gonçalves declared the meeting ended.

For the Records

Yannis Psilopoulos
Gen. Secretary